Administrative Assistant

Job Description

Job Title: Admin ExecutiveLocation: Vasant Vihar, New DelhiWork Experience – 3-5 years Job Overview: We are looking for a highly organized and proactive Admin Executive to manage the day-to-day operations of our skin clinic. The ideal candidate will be responsible for overseeing all administrative tasks, including managing appointments, coordinating the doctor’s schedule, and handling other essential clinic operations to ensure smooth functioning.Key Responsibilities:Appointment Management: Schedule and manage patient appointments, ensuring a smooth flow of daily operations and minimizing wait times.Doctor’s Schedule Coordination: Organize and update the doctor’s calendar, ensuring timely communication and adjustments as needed.Patient Relations: Act as the first point of contact for patients, managing queries, providing clinic information, and ensuring a pleasant patient experience.Inventory Management: Monitor and manage clinic supplies and inventory, ensuring availability of necessary items.Record Keeping: Maintain organized and up-to-date patient records and clinic documentation.Staff Coordination: Assist in coordinating tasks among clinic staff to ensure smooth operations.General Administration: Handle all other administrative tasks such as answering calls, managing emails, and ensuring the clinic is clean and well-maintained.Vendor Management: Liaise with vendors and suppliers for maintenance, equipment, and other services.Compliance and Reporting: Ensure the clinic adheres to all regulatory requirements and prepare necessary reports for management.Qualifications and Skills:Proven experience in an administrative or executive assistant role, preferably in a healthcare or clinic setting.Strong organizational and multitasking abilities.Excellent communication and interpersonal skills.Proficiency in MS Office and clinic management software.Ability to work in a fast-paced environment with a high level of professionalism.Attention to detail and problem-solving skills.Education:Bachelor’s degree in business administration, Healthcare Management, or a related field is preferred.