antal international

Executive Assistant to Director (Project Manager)

New Delhi
November 27, 2024
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Job Description

Job Description

Executive Assistant to Director

About ANTAL

Antal International is a 30-year-old global executive Search and Placement firm with a network of over 800 people across 35+ countries originally based out of UK.

We at Delhi office specialize in the fields of Chemical, cement, oils, etc manufacturing organizations as well as IT, ITES with focus on SAP resources. We work with various SAP Partner companies and help them find exceptional talents who can add value to the organization.

About Client:

Our client who is not only the largest manufacturer and the market leader in Plasticizers & Polymer compounds in South Asia, but also an outright leader in the secondary plasticizer – chlorinated paraffin segment as the largest manufacturer across the globe. Their ultra-modern manufacturing facilities in Silvassa, Bharuch, Agra & Kutch in India, Rayong in Thailand and Mesaieed in Qatar are equipped with state-of-the-art technology and equipment, producing a wide range of products to meet their Customers’ requirements.

Group has a combined Manufacturing Capacity of 1.4 Million tpa.

The Group has also made strong in-roads into the Trading of Petrochemicals and is proud to be in Top 50 Chemical Distribution Companies in the World.

Company size – 5000+

Founded in – 1967

Headquarter – Delhi

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DESIGNATION: Executive Assistant to Director

LOCATION: Delhi (Moti Nagar)

EDUCATIONAL QUALIFICATION: Any graduate (Preferably MBA)

EXPERIENCE: 4-7 Years

Job Overview:

The Executive Assistant to the Director is a critical role that combines high-level administrative support with project management responsibilities. The ideal candidate will possess exceptional organizational skills, the ability to manage multiple priorities, and experience in overseeing projects. This role requires a proactive, detail-oriented individual capable of anticipating needs, solving problems, and managing complex tasks.

Responsibilities:

Administrative Support:

  • Provide comprehensive executive support to the Director, including managing calendars, scheduling meetings, and arranging travel.
  • Prepare and edit correspondence, reports, and presentations.
  • Organize and maintain electronic and physical files and records.
  • Coordinate and prioritize tasks to ensure deadlines are met.
  • Serve as a liaison between the Director and internal/external stakeholders.

    • Project Management:

  • Assist in planning, executing, and monitoring various projects as directed by the Director.
  • Develop and maintain project plans, including schedules, budgets, and resource allocations.
  • Track project progress and prepare status reports.
  • Coordinate with team members and departments to ensure project milestones are achieved.
  • Address project-related issues and risks and propose solutions.

    • Communication:

  • Act as the primary point of contact for the Director, handling inquiries and correspondence professionally and confidentially.
  • Facilitate effective communication between the Director and other departments or external partners.
  • Organize and attend meetings, taking minutes and following up on action items.

    • Special Projects:

  • Lead or support special initiatives and projects as assigned by the Director.
  • Conduct research and provide recommendations on various business matters.
  • Prepare detailed reports and presentations for project updates and strategic planning.

    • Qualifications:

  • 4+ years of experience as an executive assistant, with a proven track record in project management.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management software (e.g., MS Project, Asana, Trello).
  • Strong organizational and multitasking skills, with the ability to prioritize and manage time effectively.
  • Excellent written and verbal communication skills.
  • High level of discretion and confidentiality.
  • Strong problem-solving abilities and attention to detail.

    • Desired Skills:

  • Experience in the related industry would be an added advantage (chemical manufacturing).
  • Familiarity with budgeting and financial tracking for projects.
  • Ability to work independently and collaboratively in a fast-paced environment.

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