Finance Administration Coordinator

Job Description

Job Summary:
The Finance and Procurement Co-ordinator at Flight Centre Travel Group will be responsible for creating, maintaining, and managing purchase order profiles within the company’s procurement system. This role ensures that all purchase orders align with company policies, budget constraints, and vendor agreements and will assist the Finance Controller to work through the month end activities relating to any unpaid invoices. The ideal candidate will have a strong attention to detail, excellent organizational skills, and a good understanding of procurement processes.

Key Responsibilities:
Create Purchase Order Profiles: Develop and set up purchase order profiles based on business needs, ensuring accuracy and compliance with company standards.
Maintain and Update Profiles: Regularly update purchase order profiles to reflect changes in vendor agreements and budgets.
Coordinate with Product Leaders: Work closely with various product leaders for PO creation and invoice approvals to ensure that purchase order profiles are aligned accordingly with correct cost centers and GL mapping
Vendor Management: Collaborate with vendors to reconcile the pending invoices and other communications wrt their order.
Compliance: Ensure all purchase orders comply with company policies, regulatory requirements, and budget constraints.
System Management: Manage the procurement system to ensure all profiles are accurately reflected and up to date.
Reporting: Generate and analyze reports to identify accruals, or prepayments during month end and create inter cost centre/ legal entity charges
Training and Support: Provide training and support to internal teams on the use of purchase order profiles and related processes.
Issue Resolution: Address any issues related to purchase orders.

Qualifications:
Education : Bachelor’s degree in Commerce, or a related field.

Experience:

Minimum of 2-3 years of experience in procurement or a related role, preferably within the travel or hospitality industry(not compulsory)

Skills:
– Strong understanding of procurement processes and systems.
– Proficiency in using procurement software and systems.
– Excellent organizational and multitasking abilities.
– Strong attention to detail and accuracy.
– Good communication and interpersonal skills.
– Ability to work collaboratively with cross-functional teams.
– Problem-solving skills with the ability to address and resolve procurement and accounting-related issues.