Manager / Senior Manager – Administration

Job Description

Job Responsibilities:

Facilities Management:
Facilities round / snag identification / general maintenance / monsoon preparation & project activities
Planned preventive maintenance
Housekeeping — ensure upkeep of site, manage manpower and cleaning schedules / scrap disposal
Security Services: ensure safe and sustainable work environment (Covid preparedness, Fire safety etc.)
Ensure checklists are adhered to (Security, HK, MSDS & Technician)
HDFC ATM electricity billing
Statutory payments / filing: DG Duty, Form B
Licenses: S&E / Signage / Liquor
Printer Services — weekly tracking and ensuring uptime
Access and Biometric system — ensure uptime / configuration / log reports
Parking
Fixed Asset Verification
Document Management
Maintain list of Ambit Paintings
MIS — Overtime, Electricity and Water consumption, incident reporting, etc.
AMCs

PRI / Landline:
Log service tickets and ensure uptime
Ensure bills are paid by due date
Tracking MIS

Compliance & Audit:
Vendor Compliance Audit: Quarterly / Half-Year
Internal Audit
Courier Services
Understanding of OSHAS / ASHRAE standards would be an added advantage

Candidate Requirements
8–10

years of relevant experience in managing the entire range of Electro-Mechanical equipment and soft services in High rise building / malls / large commercial complexes / townships / business parks
Excellent communication skills – both written and verbal, including MS Office skills.
Strong problem-solving skills with the ability to get the root cause of complex issues.
Excellent attention to detail.
Continuous improvement mindset with previous experience of identifying and implementing process improvements and efficiencies.

Location:

Lower Parel