Personal Assistant

Job Description

Roles and Responsibilities

Provide full administrative and secretarial support at a senior level to the MD to ensure the smooth management of his day to day affairs, and most effective use of his time. Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the MDs absence.

Main responsibilities

• Manage MDs electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage Directors travel arrangements (including air travel/visas/accommodation).
• Process Directors correspondence, ensuring that incoming correspondence is dealt with by the MD or on behalf of the MD, or other staff as appropriate.
• Maintain MD office systems, including data management and filing
• Maintain records of MD contacts. Screen calls, enquiries and requests, and deal with them when appropriate.
• Assist MD in researching and following up with action on matters which fall within the MD responsibility chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the Director
• Organize meetings and ensure that MD is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Meet and greet visitors at all levels of seniority. Supervise all Trust incoming/outgoing mail. Any other duties as may reasonably be required by the MD

Experience : Mini. 4 years experience as PA/EA , Good Communications Skills and Presentable

Salary : 50000 – 1 lac + Other Benefits

Role: Administration – Other

Industry Type: Engineering & Construction

Department: Administration & Facilities

Employment Type: Full Time, Permanent

Role Category: Administration

Education

UG: Any Graduate

Key Skills

Skills highlighted with are preferred keyskills

Personal Assistance

Office AssistancePAAdministrationClerical Workexecutive assistantSecretarial ActivitiesExecutive ManagementTravel ManagementEAcoordination